Request For Proposals

*Below is the current request for proposals for our library expansion project. 





Date Released: December 1, 2019


Responses Due: May 1, 2020


RFP Submitted by: Stephanie Harrington, Library Director



(A respondent is defined as a company or individual that responds to this RFP.)

NOTICE IS HEREBY GIVEN that proposals and qualifications are being solicited by the Marion County Library Sub-district #1 Board of Trustees (“Owner” or “Library”) to obtain architectural design services as described herein for the Marion County Library Sub-district #1.  Individuals or firms responding to this Request for Proposal should have extensive experience, a knowledgeable background, and qualifications in the provision of the services described herein.

Proposals shall be received by May 1, 2020 no later than 5:00PM at the Marion County Library Sub-district #1 located at 212 S. Main Street in Palmyra, Missouri.  Proposals may be mailed to 212 S. Main Street, Palmyra, MO 63461 or hand-delivered during regular business hours (10:00AM – 5:30PM Monday, Wednesday, and Friday; 10:00AM – 6:00PM Tuesday and Thursday; 10:00AM – 2:00PM Saturday.  All proposals will be reviewed by a committee that consists of members selected by the Marion County Library Board of Trustees.

Interested respondents shall submit one (1) original and two (2) copies of their proposal for further copying (if necessary).  These RFPs can be emailed to or hand-delivered.



The Marion County Library has determined the need to expand its facility to create more space for its collections, while also building a new, large meeting room space that will accommodate approximately 75 people and be available for public use when not being used by the Library.  Renovations will also be completed in the existing library as necessary.


A written report would address the following space and functional issues:*

  • Description of various uses with square footage requirements.
  • Description of intended multi-use areas required to meet various community needs.
  • Conceptual layout identifying all uses and building functionality.
  • Operations and maintenance considerations.
  • Storage, equipment, and security considerations.
  • Consideration of renovating and building to meet other environmental qualifications.
  • Description of renovations of the current facility.

*It is expected that the architectural consultant selected will approach the renovations and new build projects in the most efficient manner possible.  A written report must detail cost estimates by component, estimated renovation and construction time frame and potential problems that might be encountered in the renovation and construction process.

All proposals submitted must include at a minimum 1) name, address and telephone number of firm or individual submitting the proposal; 2) an explanation of the consultant’s general approach to the project; 3) a scope of work with step-by-step breakdown of the tasks to be undertaken and the costs of each; 4) a schedule of work; 5) a description of the firm, its size, personnel, use of subcontractors, etc.; 6) a description of the consultant’s qualifications including staff capabilities and experience with similar projects; 7) resumes of those proposed to do the actual work; 8) a list of references; 9) a list of all similar projects completed in the last 48 months by client name and brief project description.

All proposals will be evaluated by the Marion County Library Sub-district #1 Board of Trustees.  Selection will be based on 1) knowledge and experience of the firm doing the work; 2) satisfactory recommendations from past clients; 3) cost; 4) detail and understanding of the scope of work as demonstrated in the proposal.